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Virtual Assistant - 39381286157 (remote, full time)

Somewhere
Full-time
Remote
United States
$11,001,400 - $11,001,400 USD yearly
Administrative & Virtual Assistance

Introduction

Virtual Assistant (Operations & Administrative Support)
Location: Remote (South Africa based)
Compensation: $1,100 – $1,400 USD/month (depending on experience)
Industry: Design & Technology Consulting
Schedule: Monday–Friday, EU business hours (flexible within CET ±2 preferred)

About the Company:

A global B2B SaaS business, headquartered in the Netherlands. They develop and maintain their own software platform and distribute through regional Resellers, providing legal professionals and other corporate services teams, with a central source of truth for matter information & priorities.

They partner with the world leading Document Management System, iManage, to turn our customers' overwhelming matter details into clear and actionable insights, bringing clarity, structure, and efficiency into business processes - enabling in-house corporate teams and professional services firms to

As they grow, they’re looking for a resourceful and detail-oriented Virtual Assistant to support the team in daily operations, internal communications, and internal processes.

About the Role:

This is a dynamic and multi-faceted role for someone who thrives in a fast-paced, evolving environment. You’ll work directly with the leadership team and management team to ensure seamless execution of daily administrative tasks and help keep the business operating smoothly behind the scenes.

 

Duties & Responsibilities

Key Responsibilities:

  • Assistance with event planning (both internal and external) and travel planning 
  • Assist the CEO with follow-ups and calendar management helping coordinate internal and external appointments
  • Assist the CEO and other members of the Executive team with general administrative tasks (e.g. gift ordering, coordination of training initiatives)
     
  • Prepare meeting agendas, take minutes, and follow up on action items
     
  • Organize digital files and maintain the company's internal Confluence space
     
  • Assist with CRM updates, proposal formatting, and tracking sales pipeline activities
     
  • Conduct light research and summarize insights when needed
     
  • Liaise team members to ensure timely communication and project support for special projects implemented by the Executive team
     
  • Help streamline workflows and optimize tools and systems (e.g.,Teams, JIRA etc.)


 

Desired Experience & Qualification

Requirements:

  • 2+ years’ experience as a Virtual Assistant or in a similar remote support role
     
  • Strong organizational and multitasking skills
     
  • Excellent written and verbal communication in English
     
  • Tech-savvy with confidence navigating productivity tools (JIRA, Teams, Microsoft Office etc.)
     
  • Familiarity with CRM or financial tools is a plus (e.g., HubSpot, Xero, Monday.com)
     
  • Proactive, reliable, and able to work independently
     
  • Experience supporting European or international clients is a bonus