The A.C Coy company has an immediate need for an Executive Assistant in the Youngstown OH area. Ideal candidates must have 10 or more years of Executive/C-Suite Administrative experience.
Responsibilities
Scheduling meetings, appointments, and special events
Handling and prioritizing incoming emails and drafting responses on the executive’s behalf to effectively communicate key information to internal and external stakeholders
Booking flights (private and commercial), accommodations, and transportation for business trips, conferences, and other travel needs
Prepare and coordinating meetings and events, including agendas, gathering relevant documents and materials, and distributing them to attendees before meetings. I.E.: Board , Executive Leadership Team (ELT) and Manufacturing Leadership Team (MLT) meetings, Townhalls
Plan events across multiple sites for internal and external attendees
Taking accurate notes during meetings and following up with stakeholders on key changes, next steps, and deliverables
Creating and editing various business documents, presentations, reports, and other materials as needed
Conducting research on various topics for projects, events, meetings, etc.
Handling sensitive and confidential information with the utmost care and always maintaining a high level of confidentiality
Assisting in the management and tracking of projects, deadlines, and deliverables across different teams and departments, including assigning and delegating tasks as needed. Monitor project progress and identify roadblocks
Managing and reconciling expense reports and ensuring adherence to company policies. Reviewing and approving direct report expenses on behalf of President
Providing first impressions to guests, including scheduling conference room, providing PPE; catering; etc
Providing support in duties related to the President’s leadership in joint venture, industry and affiliate organizations as needed
Handling various ad-hoc assignments and tasks that may arise
Other duties as assigned
Qualifications
Education:
Bachelor's Degree in Business Administration/or related
Experience:
10 or more years of executive/C-Suite Administration experience
Excellent verbal and written communication skill
Strong organizational, problem solving and multitasking abilities
Able to make decisions using data and information available
Expert in using Microsoft office suite (PowerPoint, Excel and Word) and Concur
Experience in Microsoft Dynamics 365, iCIMS, Asana and data dashboards is preferred
Experience with calendar management and travel coordination
Attentive to details and follows through on assigned tasks and commitments
Highly motivated, self-driven, and eager to learn and apply new skills
Ability to handle confidential information with integrity and sensitivity