Executive Assistant

The Foundation for Fresh Produce (The Foundation) is a global philanthropic nonprofit dedicated to growing a healthier world by changing the trajectory of human health. With ambitious goals to become an influential, global organization, The Foundation works across sectors to advance fruit and vegetable consumption as a cornerstone of improved health, equity, and long-term demand.

The Executive Assistant provides high-level administrative and executive support to the President, a globally engaged leader whose work includes interaction with senior leaders across philanthropy, public health, business, and government.

The Executive Assistant is a trusted partner and extension of the President, enabling strategic focus through anticipation, sound judgment, and thoughtful coordination with mastery, discretion, and professionalism for the array of stakeholders.

Key Responsibilities & Time Allocation

Executive Support & Strategic Enablement (40%)

• Manage the President’s calendar with strong judgment around priorities, sequencing, and time protection
• Anticipate needs and proactively prepare the President for internal and external engagements
• Schedule and coordinate meetings with global partners, board members, donors, and senior stakeholders
• Prepare agendas, briefing materials, background research, and meeting notes as requested
• Track action items and follow-ups related to the President’s commitments
• Support budget-related coordination by entering data, organizing materials, and preparing summaries as provided by finance
• Use modern productivity tools, including AI-enabled tools where appropriate, to support research, briefing preparation, and administrative efficiency while maintaining confidentiality and accuracy
• Flag patterns, risks, or opportunities that support effective leadership and decision-making

Board & Governance Support (20%)

• Coordinate logistics for Board of Directors and committee meetings
• Support preparation, organization, and distribution of board materials
• Track board calendars, action items, and follow-ups
• Support administrative communications with board members

Development and Fundraising & CRM Support (Administrative Enablement) (20%)

• Provide administrative and coordination support to the development function
• Maintain CRM data accuracy through timely data entry, updates, and record hygiene
• Schedule and coordinate donor, funder, and partner meetings
• Track fundraising deadlines, proposal submissions, and reporting calendars
• Support donor stewardship logistics and follow-up tracking
• Assist with preparation and organization of fundraising and briefing materials

Programmatic & Internal Coordination (20%)

• Coordinate internal meetings related to programs, initiatives, and cross-functional work
• Support communication and coordination among program staff, consultants, and shared services
• Maintain document organization, version control, and confidential files
• Serve as a central administrative point of contact for internal coordination tied to the President’s priorities

• Bachelor’s degree
• 5+ years of executive administrative or executive assistant experience
• Experience supporting senior leaders in business, public life, or philanthropy
• Proven discretion with highly confidential information
• Excellent written and verbal communication skills
• Strong proficiency with word processing, spreadsheets, and scheduling tools
• Highly organized, detail-oriented, and self-directed
• Comfortable working in dynamic environments with ambiguity

Preferred

• Experience in nonprofit, foundation, association, healthcare, or corporate environments
• Experience supporting boards and donor-facing leadership
• Familiarity with CRM systems and fundraising administration

Measures for Success

• Demonstrates sound judgment, discretion, and professionalism in all interactions, earning trust as a steady and reliable partner to the President, Board members, staff and external stakeholders
• Maintains a high standard of executive readiness, ensuring the President is consistently prepared, well-briefed, and positioned for effective engagement across governance, fundraising, and external leadership responsibilities
• Ensures smooth and dependable execution of core administrative functions, resulting in well-run board processes, organized materials, and timely follow-through without the need for escalation or correction
• Supports the Foundation’s advancement activities with accuracy and reliability, contributing to effective fundraising operations through disciplined coordination, documentation, and attention to detail
• Operates with confidence and composure in a dynamic environment, anticipating needs, adapting to change, and preventing issues before they impact leadership effectiveness