Executive Assistant

We are seeking a highly skilled and proactive Executive Assistant to support the CEO of a large, multi-location private EMS organization with approximately 2,800 employees. This is a trusted, senior-level role that serves as a critical partner to the CEO, enabling focus, efficiency, and execution across five operational locations.

The Executive Assistant will manage complex scheduling, oversee all travel logistics, and serve as a key liaison between the CEO company stakeholders.  The ideal candidate thrives in a fast-paced, high-accountability environment and brings strong judgment, discretion, and attention to detail.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to the CEO, ensuring seamless day-to-day operations
• Anticipate needs and proactively manage priorities to optimize the CEO’s time and effectiveness
• Handle confidential and sensitive information with professionalism and discretion

Calendar & Meeting Management

• Own and manage a dynamic, multi-location executive calendar
• Coordinate internal and external meetings
• Schedule meetings strategically to align with operational priorities and travel requirements
• Prepare agendas, briefing materials, and follow-up items as needed

Travel Management

• Serve as the CEO’s primary travel coordinator and travel agent
• Plan and manage all travel logistics across five locations, including flights, lodging, and ground transportation
• Monitor and adjust travel arrangements in real time as schedules and operational needs change
• Ensure travel plans are efficient, cost-effective, and aligned with executive preferences

Executive Communication & Liaison

• Act as a point of contact between the CEO and internal leadership teams
• Screen, prioritize, and respond to communications on behalf of the CEO when appropriate
• Facilitate timely communication and follow-through on executive priorities

Administrative & Operational Support

• Track commitments, deadlines, and action items related to executive initiatives
• Assist with preparation of executive correspondence, reports, and presentations
• Support special projects and strategic initiatives as assigned
• Coordinate logistics for executive leadership meetings and offsite events

Qualifications

Required

• 2+ years of experience supporting a senior executive, preferably at the CEO or C-suite level
• Demonstrated experience managing complex calendars and frequent executive travel
• Strong organizational skills with exceptional attention to detail
• Ability to operate independently, prioritize effectively, and adapt to changing demands
• High level of professionalism, discretion, and integrity
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, TEAMS, and executive scheduling tools

Preferred

• Experience working in a multi-location or high-growth environment
• Familiarity with executive-level project coordination

Work Environment

• Fully remote position
• Flexibility required to support executive travel and time-sensitive needs
• Occasional availability outside standard business hours may be required